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Frequently Asked Questions (FAQ)

These Questions and Answers all relate to the Thorpe Bay Rotary Club Foulness Island Bike Ride. If you cannot find the answer to your question, please contact us using the details on the page or the form.
Letter Q for Question How long is the Ride?
Letter A for answer 23 miles on Foulness if you complete 3 laps of the circuit round the two island villages

Letter Q for Question How long does it take?
Letter A for answer If you complete the full distance then, depending on how fast you cycle, it will take approximately 3 hours to finish the Ride

Letter Q for Question Where does the Ride start?
Letter A for answer The Ride starts at Great Wakering Primary School, High Street, Great Wakering SS3 0EJ

Letter Q for Question How do I get to the start?
Letter A for answer Follow the yellow traffic signs from the A13 and A127

Letter Q for Question Is there any car parking?
Letter A for answer There is plenty of car parking at the start though although this is at your own risk

Letter Q for Question Is the route marked?
Letter A for answer The route is clearly marked throughout

Letter Q for Question Are there any security restrictions?
Letter A for answer You must not deviate from the designated route and obey instructions of marshals and QinetiQ staff.  You must not touch any metal objects found on the route but report them to the nearest marshal. Photography and the use of webcams is strictly prohibited on the island.

Letter Q for Question Are there any prizes?
Letter A for answer Each rider will receive a medal at the finish.

Letter Q for Question Are there any official photographs?
Letter A for answer No, but local press are usually present and copies of their pictures can be obtained from them.

Letter Q for Question Who organises the event?
Letter A for answer Members of the Rotary Club of Thorpe Bay organise the event in consultation with, and with the permission of, the Ministry of Defence, QinetiQ, Foulness Parish Council, Belton Bros Ltd, Essex Police, Rochford District Council and Essex County Council

Letter Q for Question Will the Heritage Centre be open to visitors?
Letter A for answer We hope that the Centre will be open as it contains fascinating studies of life on Foulness.  However, the Conservation Society that runs the Centre makes the final decision

Letter Q for Question How do you handle Data Protection?
Letter A for answer All card details taken via the online registration system are kept within the Worldpay secure system. Names and addresses of riders are downloaded or entered to a local database that is exempt from registration under the Not For Profit Organisation exemption. Your registration information will also be passed to the charity that you have nominated.

Letter Q for Question How do I enter the Ride online?
Letter A for answer Complete the Bike Ride Application form on this website to pay by credit or debit card.

Letter Q for Question How do I enter the Ride by post?
Letter A for answer Complete the Bike Ride Application form on this website, at Checkout select “Payment by Cheque”, print the application and send it with your cheque to Foulness Bike Ride, 77 Vernon Road, Leigh-on-Sea SS9 2PS.  Cheques should be payable to The Rotary Club of Thorpe Bay.  There is an additional £2 fee for entries made by post.  This covers the additional handling costs.

Letter Q for Question Is there a limit of the number of entries?  When should I apply?
Letter A for answer Yes, for safety reasons we have to limit the number of cyclists on the island therefore you should apply as soon as possible to guarantee your place and your requested start time

Letter Q for Question How can I confirm that you have received my entry?
Letter A for answer If you enter online and pay by credit or debit card you will receive an email confirming your entry has been accepted.  All successful entrants will receive a rider pack and rider number

Letter Q for Question When will I receive my rider pack with my rider number?
Letter A for answer Rider packs will be sent out by September 5th. If you have not received yours, and those for the other riders that you registered, by September 8th please email us at rotary.ride@sky.com or telephone our answer service on 01702 525514

Letter Q for Question What is the latest date for registration?
Letter A for answer If you register online after September 5th you will need to collect your rider pack and rider number from Registration on the date of the Ride. No online entries will be accepted after September 9th.

Letter Q for Question How do I enter as part of a team?
Letter A for answer Complete the online registration process for up to four entrants per registration.  If your team exceeds four in number you will need to repeat your registration until the details of all team members have been entered

Letter Q for Question Can I register on the day?
Letter A for answer Entries on the day can only be accepted after 10.30 a.m. subject to places still available (see above).

Letter Q for Question Can I have a refund if I fail to turn up or if the event is cancelled?
Letter A for answer No, as all entry fees cover the cost of staging the event – even if cancelled by the Ministry of Defence.

Letter Q for Question If my a member of my family or team drop out can I substitute a replacement?
Letter A for answer Yes, provided we are notified of the name and address in advance of the date of the Ride

Letter Q for Question Is there a minimum age if you wish to ride unaccompanied?
Letter A for answer You must be over 16 to ride unaccompanied

Letter Q for Question Can anybody take part?
Letter A for answer Yes provided you are physically fit - but if you are under 16 you will need to be accompanied by an adult

Letter Q for Question Do family entries have to ride together?
Letter A for answer No each rider has their own rider number and is registered individually.  However, riders under 16 must always be accompanied by their supervising adult

Letter Q for Question Is any bike suitable?
Letter A for answer No, some parts of the course follow a shingle track and therefore only cycles with rugged tyres are suitable. Small children with stabilisers or in trailer bikes might also struggle.

Letter Q for Question Do I need any special clothing?
Letter A for answer Weather conditions can change very quickly and it is often windy and cold on Foulness so you should ensure you are suitably dressed for the day

Letter Q for Question Do I need to observe any special rules?
Letter A for answer The Highway Code applies over the entire route so be aware of other road users at all times.  Do not ride more than two abreast and beware of agricultural vehicles.

Letter Q for Question What happens if I am injured or cannot complete the Ride?
Letter A for answer First aid facilities are available along the route and we have a vehicle which can recover cyclists and transport them back to the start

Letter Q for Question What happens if my bike breaks?
Letter A for answer You should bring a puncture repair kit but, if your bike develops a problem that you cannot fix, we have a bike repair facility on the island.  If your bike is incapable of being repaired we will transport you and your bike back to the start.

Letter Q for Question Will refreshments be available?
Letter A for answer A bottle of water will be provided to every rider at the start however you should ensure that you have sufficient with you for the day.  Additional refreshments including drinks will be available at the Post Office, Churchend and at Great Wakering Primary School

Letter Q for Question Are toilet facilities available?
Letter A for answer Toilet facilities will be available at the start and at various signposted points along the route

Letter Q for Question May I take photographs on Foulness Island?
Letter A for answer Photography and the use of webcams is strictly prohibited on the island by the Ministry of Defence and to respect the privacy of the residents who generously allow the Ride to take place each year.  Riders who ignore this rule could be asked to leave the island and be banned from entering future Rides.

Letter Q for Question Where does the money go?
Letter A for answer All sponsorship raised should go to your chosen charity together with your sponsorship form to enable them to claim Gift Aid. After paying for the operational costs of the Ride, entry fees will be used to support other charities, local, national and international.

Letter Q for Question What if I prefer not to collect sponsorship money?
Letter A for answer The entry fees are used to finance the Ride with any surplus being donated to local, national or international charities. If you prefer not to raise sponsorship for a specific charity you are invited to make a donation of £15.00 per rider to the Rotary Club of Thorpe Bay and this will be added to the monies used to support other Rotary charities, local, national and international.

Letter Q for Question If I choose to support the Rotary Club of Thorpe Bay and its charitable aims how do I pay my sponsorship money?
Letter A for answer Either:
  • Send a cheque to Foulness Bike Ride, 77 Vernon Road, Leigh-on-Sea SS9 2PS quoting your rider number and enclosing your sponsorship form. Cheques should be payable to The Rotary Club of Thorpe Bay or,
  • Or to pay online, please visit the Foulness Bike Ride fund-raising page for this event: http://uk.virginmoneygiving.com/charities/tbayrotary

Letter Q for Question What if my chosen charity does not appear on the list
Letter A for answer Send an email to rotary.ride@sky.com stating the name, address and registered charity number of the charity and it will be added to the list.